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Symposium Participation and Agenda
The Association of State and Territorial Solid Waste Management Officials (ASTSWMO) is pleased to sponsor the Remediation and Reuse Symposium on Wednesday, May 12 – Thursday, May 13, 2010 in Portland, Oregon.
The day and-a-half day Symposium has been designed as a forum for interaction among State and Territorial (State) Response and Brownfields Managers, U.S. Environmental Protection Agency Headquarters and Regional staff, and other invited guests. The primary objective of this Symposium is to emphasize discussion and information-sharing opportunities among speakers and attendees regarding approaches and strategies used by State response and Brownfields programs in these current economic times. Due to limitations on hotel meeting space capacity and accommodations availability, priority attendance will be accorded to our members, federal officials and invited guests.
Click here to view a PDF of the current draft outline agenda. Please continue to check this link for future updates to the agenda.
Symposium Registration
There is no registration fee for the ASTSWMO Remediation and Reuse Symposium. However, all attendees and speakers must register with ASTSWMO by April 30, 2010. As you complete the registration form, we ask that you please:
- do not use all uppercase letters in typing your contact information
- use dash marks in entering your phone and fax numbers (i.e., 202-624-5828)
REGISTRATION IS CLOSED. A confirmation e-mail will be forwarded to you upon receipt of the completed registration form. If you have any additional questions, please contact Sam Puffenbarger in the ASTSWMO office at 202-624-5423 or samp@astswmo.org.
If you need assistance with the on-line registration process, please contact Allison Goldberg in the ASTSWMO office at 202-624-7883 orallisong@astswmo.org.
Reimbursement Opportunities
ASTSWMO has funding to reimburse one (1) Brownfield or State Response program staff per State/Territory. Reimbursement includes air and ground transportation costs, hotel room expenses up to two nights (May 11-12, 2010) at the government rate, and meals and incidentals at actual costs up to the federal per diem of $66 for Portland, OR.
ASTSWMO’s current travel procedures and reimbursement policies are available on our web site at http://astswmo.org, in the Travel and Reimbursement area. Please review these policies, as they have changed recently and may also be different from others you are used to using. For example, ASTSWMO does not pay for rental cars or phone/internet charges.
If you are requesting travel reimbursement to the Symposium, it is essential that you indicate this request on the Registration Form, since your reimbursement request must be approved by ASTSWMO prior to travel. If we subsequently receive a reimbursement claim from an individual whose reimbursement has not received prior Association approval, we will be forced to return it without action, as all available funds will have been allocated for this meeting. If your State/Territorial travel approval process requires any special documentation stating that ASTSWMO will be able to provide you with travel reimbursement, please advise Sam Puffenbarger at 202-624-5423 or samp@astswmo.org.
The official dates of travel for the Symposium are arrival on Tuesday, May 11, 2010 and departure on Thursday, May 13, 20010. If you plan to travel earlier than May 11 or return home later than May 13, you must submit your completed Special Travel Forms to Dania Rodriguez, Deputy Executive Director in the ASTSWMO office by fax at 202-624-7875 or by e-mail at daniar@astswmo.org prior to finalizing your travel plans. The Special Travel Policy and Forms are located on the ASTSWMO website at http://astswmo.org, in the Travel and Reimbursement area.
ASTSWMO does not reimburse travelers for hotel or meal expenses associated with additional stay-over days before or after the meeting.
If you are seeking funding from the Association, the reimbursement claim form specifically coded for the meeting will be sent to you within two weeks of the Symposium. If you are being reimbursed, please submit your reimbursement claim as soon as you return from the Symposium. It is ASTSWMO’s policy that any reimbursement claims must be submitted within 30-days of travel. Therefore, reimbursement claims for the Symposium must be received by June 14, 2010, or ASTSWMO will be unable to reimburse your costs.
If you have any questions about ASTSWMO reimbursement, please contact Sam Puffenbarger at 202-624-5423 or samp@astswmo.org.
Hotel Accommodations and Rates
The 2010 ASTSWMO Remediation and Reuse Symposium will be held at the Hotel Monaco in Portland, OR. A block of sleeping rooms has been reserved for the nights of Tuesday May 11 – Thursday, May 13, 2010 at the government rate of $120.00 single or double occupancy/night plus State and local taxes (currently 12.5%). Room reservations will be accepted through April 20, 2010; reservations made after that date will be subject to a determination by the hotel of space and rate availability.
Please use the following options to make your hotel reservations:
- By Phone: Call 1-800-711-2971 and refer to the ”ASTSWMO Remediation &Reuse Symposium”
- By Internet: www.monaco-portland.com
All reservations must be accompanied by a first night room deposit or guaranteed with a major credit card; the hotel will not hold any reservations unless secured by one of these methods. Guests have 24 hours prior to their scheduled arrival date to cancel their reservations without penalty. Check-in time is 3:00 PM and check-out time is 12:00 PM. Any early arrivals or late departures are based on a first come, first serve basis. Guests can request, when they make their reservations, to have an early check-in or late departure and then the front desk can approve them when the time comes.
We strongly encourage State and Territorial participants to make your reservations by April 20, even if your State/Territorial travel approval is not in place at that time, so you will have a room at the government rate within the ASTSWMO room block. You can cancel your reservations later if need be. We cannot guarantee the government rate will be available once the room block has expired.
The hotel is at the center of downtown Portland. Following is the hotel contact information:
Hotel Monaco
506 S.W. Washington at 5th Avenue
Portland, OR 97204
Phone: (503) 222-0001 Fax: (503) 222-0004
Reservations: 1-888-207-2201
http://www.monaco-portland.com
Air and Ground Transportation
The closest airport is Portland International Airport, which is approximately 12-miles from the Hotel Monaco.
http://www.portofportland.com/PDX_Home.aspx?ep=94b712b2577f461baddde1d9e6e127df
The hotel does not have an airport shuttle. However, Portland has a light rail that stops 2 blocks from the hotel. http://www.trimet.org/
The estimated taxi fare between the airport and the hotel is between $30.00 and $40.00 (one way).
Travel By Car
Members seeking reimbursement who wish to drive to the Symposium may do so provided that the total cost of driving does not exceed the cost of regular round-trip airfare. If the round-trip driving mileage will exceed 500 miles, members must obtain approval from ASTSWMO prior to travel by completing and submitting a Special Travel Form, Work Sheet “B” and the required additional information. The current forms that should be used to request prior approval are available on the ASTSWMO web site, http://astswmo.org, or by contacting Sam Puffenbarger in the ASTSWMO office at 202-624-5423 or samp@astswmo.org. All special travel forms must be approved by Dania Rodriguez (daniar@astswmo.org), prior to the Symposium. Costs are calculated at 50 cents per mile, plus tolls. Please note: ASTSWMO does not reimburse for on-road hotel and meal costs.
ASTSWMO cannot pay for rental cars. The hotel offers covered parking onsite for a fee of $33. Valet parking is available; however ASTSWMO does not reimburse valet parking and will only reimburse up to $33 per day for hotel parking. Driving directions to the hotel are available through the Hotel Monaco web site at:
http://www.monaco-portland.com/monpmn_map.html
Green Meeting
ASTSWMO is committed to minimizing the environmental impact of this meeting through decreasing the amount of solid waste produced by the event, and disposing of solid and liquid wastes generated at the event in an environmentally responsible manner. As such, ASTSWMO has evaluated how best to distribute information on the meeting previous to and following the event.
Please note that paper copies of presentations will not be provided at the meeting. Instead, we encourage all speakers to provide their presentations in electronic format for posting on the ASTSWMO website by April 30, 2010, so that attendees can download and/or print their own copies in advance. We suggest that all attendees and speakers print any materials on recycled paper stock using both sides of the paper. Should you wish to distribute informational materials at the meeting, please bring only what is needed and take back with you everything that you don’t hand out. The hotel will provide on-site recycling.
Special Requests
If you will require any special accommodations for disabilities, special assistance or other services, please request them when making your hotel reservations as well as on the symposium registration form. Also contact Sam Puffenbarger in the ASTSWMO office at 202-624-5423 or samp@astswmo.org to inform him of your specific accommodation/service requirements, or if you have any special dietary restrictions/needs.
Questions?
Questions about any aspect of the Symposium can be directed to Sam Puffenbarger in the ASTSWMO office at 202-624-5423 or samp@astswmo.org.
DEADLINES TO REMEMBER:
Make Your Hotel Reservations by: April 20, 2010
Register with ASTSWMO by: April 30, 2010
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